Last Updated: 2010-09-14

Getting Married

Consider Electing a Survivor Options

(Disability Retirees that have not reached normal retirement age only)

Selection of a benefit payment option (including survivor options) is made at the time of retirement. In most instances, marriage after retirement will not effect benefit payments from the Richmond Retirement System. However, in the case of retirees who retired under an ordinary or compensable disability retirement, the election of a survivor option may be made up to and shall not become effective until they attain their normal retirement date had they remained in service (i.e. age 65 for a general employee, age 60 for a sworn public safety officer). Disability retirees that have not reached their normal date and wish to elect a joint survivor benefit payment option must submit their request for a joint survivor benefit payment option in writing to the RRS; along with a birth certificate (or acceptable document) of the beneficiary. Once a beneficiary has been designated for a survivor option, the election is irrevocable.

Review Your Beneficiary Designation Form

Retirees hired prior to June 13, 1988 may be eligible for a one time lump-sum death benefit of up to $1,000. This benefit will be paid to the retiree’s designated beneficiary at the time of their death less any monies still due to the RRS. Beneficiary designations may be changed at any time during the life of the retiree by completing and returning a Beneficiary Designation Form to the RRS. The Beneficiary Designation Form is also used to dictate the beneficiary of a retiree’s DROP account balance and/or excess contributions in the event of their death.

Update Your Health Insurance Coverage

Marriage is a qualifying event that allows retirees to add dependant coverage to their City sponsored health insurance. If a retiree is enrolled in the City’s health insurance plan at the time of marriage, they may elect to add their partner (if the partner is not Medicare eligible) to their health insurance coverage. To add a spouse, the retiree must provide the RRS with a marriage certificate and complete a Health Insurance Enrollment/Change Form.

Retirees may leave the City sponsored health insurance plan and return provided they had coverage under another health insurance plan during the entire time they were absent from the City’s health insurance plan. The retiree may only return to a health insurance coverage level that is at or below the level of coverage they had when they left City health insurance coverage initially. City health insurance coverage ends for all retirees once they become Medicare eligible.

Update Your Name and Address

If a retiree changes names and/or addresses as a result of a marriage, they will need to complete a Name and/or Address Change Form and return it to the RRS.

Changing Your Bank Account

Changing bank accounts as a result of marriage will require a retiree to complete a Direct Deposit Authorization Form and return it the RRS office. Retirees should familiarize themselves with the timelines outlined in the Direct Deposit FAQ for processing direct deposit changes prior to closing out their old bank account.

Review Your Tax Withholding Exemptions

Retirees may also need to review their current tax withholding exemptions. Changes in tax withholdings can be made by completing a Federal Withholding Certificate W-4P and State Withholding Certificate VA-4P.

Revise Your Power-of-Attorney

Power of Attorney and other advance directives should be revised if necessary, and an updated copy should be delivered to the RRS.

Birth or Adoption of a Child

Retirees hired prior to June 13, 1988 may be eligible for a one time lump-sum death benefit of up to $1,000. This benefit will be paid to the retiree’s designated beneficiary at the time of their death less any monies still due to the RRS. Beneficiary designations may be changed at any time during the life of the retiree by completing and returning a Beneficiary Designation Form to the RRS. The Beneficiary Designation Form is also used to dictate the beneficiary of a retiree’s DROP account balance and/or excess contributions in the even of a retiree’s death.

Update Your Health Insurance Coverage

Birth or Adoption of a child is a qualifying life event that allows retirees to add dependant coverage to their City sponsored health insurance within 31 days of birth or finalization of adoption. To add a child to health insurance coverage, the retiree must provide the RRS with a birth certificate or adoption papers and complete a Health Insurance Enrollment/Change Form.

Review Your Tax Withholding Exemptions

Retirees may need to review their current tax withholding exemptions. Changes in tax withholdings can be made by completing a Federal Withholding Certificate W-4P and State Withholding Certificate VA-4P.

Getting Divorced

Selection of a beneficiary for Joint and Survivor and Pop-up Joint and Survivor benefit payment options is an irrevocable election made at the time of retirement.

Update Name and Address

If the retiree’s name or address changes as a result of a divorce they will need to complete a Name and/or Address Change Form and return it to the RRS.

Update Bank Account

Changing bank accounts as a result of divorce will require a retiree to complete a Direct Deposit Authorization Form and return it the RRS. Retirees should familiarize themselves with the timelines outlined in the Direct Deposit FAQ for processing direct deposit changes prior to closing out their old bank account.

Update Health Insurance Coverage

Divorce is a qualifying life event that allows a non-Medicare eligible retiree to enroll in, or remove a spouse from the City’s health insurance plan. To enroll in the City’s health insurance plan, eligible retirees must submit a Health Insurance/Change Form to the RRS and provide proof of coverage during the period they were not covered under the City’s health insurance plan. Retirees may only return to a health insurance coverage level that is at or below the level of coverage they had when they left City health insurance coverage initially. City health insurance coverage ends for all retirees once they become Medicare eligible.

Similarly, to remove a spouse from their City sponsored health insurance plan, retirees must submit a Health Insurance Enrollment/Change Form to the RRS within 31 days of the divorce being finalized.

Review Beneficiary Designation Form

Retirees hired prior to June 13, 1988 may be eligible for a one time lump-sum death benefit of up to $1,000. This benefit will be paid to the retiree’s designated beneficiary at the time of their death less any monies still due to the RRS. Beneficiary designations may be changed at any time during the life of the retiree by completing and returning a Beneficiary Designation Form to the RRS. The Beneficiary Designation Form is also used to dictate the beneficiary of a retiree’s DROP account balance and/or excess contributions in the event of their death.

Review Tax Withholding Exemptions

Retirees may need to review their current tax withholding exemptions. Changes in tax withholdings can be made by completing a Federal Withholding Certificate W-4P and State Withholding Certificate VA-4P.

Revise Your Power-of-Attorney

Retirees may also need to review their Power of Attorney, and submit an updated Power of Attorney if changes are needed.

Changing Your Name

A retiree who changes their name will need to complete a Name and/or Address Change Form and return it to the RRS along with a copy of their updated Social Security card, marriage certificate, or divorce decree.

Moving

A retiree who is moving will need to complete a Name and/or Address Change Form and return it to the RRS.

Should a retiree need to update their bank account as a result of their move, they will need to complete a Direct Deposit Authorization Form and return it to the RRS. Retirees should familiarize themselves with the timelines outlined in the Direct Deposit FAQ for processing direct deposit changes prior to closing out their old bank account.

Retirees moving outside of Virginia need to submit an updated State Tax Withholding Certificate VA-4P, as the RRS does not deduct withholding taxes for states other than Virginia.

Becoming Disabled

Disability does not affect the retirement benefit of retirees who are already retired. However, if the retiree becomes eligible for Medicare as a result of their disability, they will no longer be eligible to participate in the City of Richmond’s health insurance plans.

Consider Electing a Survivor Options

(Disability Retirees that have not reached normal retirement age only)

In most cases, selection of a benefit payment option (including survivor options) is made at the time of retirement. However, in the case of retirees who retired under an ordinary or compensable disability retirement, the election of a survivor option may be made up to and shall not become effective until they attain their normal retirement date had they remained in service (i.e. age 65 for a general employee, age 60 for a sworn public safety officer). Disability retirees that have not reached their normal date and wish to elect a joint survivor benefit payment option must submit their request for a joint survivor benefit payment option in writing to the RRS; along with a birth certificate of the beneficiary. Once a beneficiary has been designated for a survivor option, the election is irrevocable.

Death of a Retiree

The RRS provides death benefits to eligible beneficiaries upon the death of a retiree. Death benefits are governed by the type of benefit payment option selected at retirement. In addition, retirees employed before June 13, 1988, are eligible for a $1,000 death benefit to be paid to their designated beneficiary upon their death.

Upon notification of a retiree's death, their designated beneficiary (ies) will be contacted via mail to claim a Survivor Option (if elected at retirement) as well as a $1,000 death benefit (if applicable).

If a retiree contributed more funds into the System than they received in the form of cumulative pension payments at the time of their death, their designated beneficiary will be refunded any excess contributions.

Review the Death Benefit Fact Sheet for details regarding the death of retirees, and claiming benefits.

Death of a Family Member

The impact of a family member’s death, in regards to retirement benefits, is determined by benefit payment option selected by the retiree at the time of retirement.

The Basic Benefit, Level and Smooth-Out benefit payment options are not affected by the death of a family member.

Joint and Survivor Options – When a designated survivor pre-deceases a retiree, the retiree’s benefit payment remains reduced.

Pop-up Joint and Survivor Options – When a designated survivor predeceases a retiree, the retiree’s benefit payment will “pop-up” to the Basic Benefit payment level for the remainder of the retiree’s life. The retiree will need to notify the RRS of the death of their beneficiary and provide a certified copy of the death certificate.

If a retiree’s designated survivor predeceases them, they cannot designate a new survivor under any benefit payment option.

Update Your Health Insurance Coverage

Should a retiree’s spouse or dependant covered by the City of Richmond’s health insurance plan pass away, they will need to notify the RRS to ensure their insurance plan reflects this change.

Review Your Tax Withholding Exemptions

Retirees may need to review their current tax withholding exemptions. Changes in tax withholdings can be made by completing a Federal Withholding Certificate W-4P and State Withholding Certificate VA-4P.

Returning to Work After Retirement

Should a retiree return to full-time permanent employment with the City of Richmond or Richmond Behavioral Health Authority, benefit payments will cease at the time of re-employment.

General Employees

Retirees who are rehired as general employees will be enrolled into the 401(a) Defined Contribution Retirement Plan. When the employee retires again, their benefit payments will resume, and they will receive the balance in their 401(a) account provided that their creditable service from both periods of employment satisfies the vesting requirement.

Sworn Police Officers and Firefighters

Retiree’s who are rehired as a sworn public safety officer will have the option of enrolling in the Defined Benefit Plan, Enhanced Defined Benefit Plan Option or the 401 (a) Defined Contribution Plan. However, retirees age 40 or older are not eligible to enroll in the EDB Plan as it offers them no additional benefit.

If the reemployed retiree elects the DB Plan, or EDB option their period of creditable service will be reestablished, excluding the period of time the employee received a retirement allowance. When the employee retires again, their pension benefit will be recalculated with their new period of creditable service and creditable compensation. The employee may not elect a new benefit payment option.

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Contact Information:

Richmond Retirement System
City of Richmond
730 E. Broad Street, Suite 900
Richmond, VA
23219 USA
Retirement
Phone: (804)646-5958
Fax: (804)646-5299

Toll-Free (Outside Central Virginia): (888)288-2781
Office Hours: By Appointment Only
Monday - Friday
8:00 a.m. - 5:00 p.m.
Walk-in Visits:
Monday - Friday
10:00 a.m. - 12:00 p.m.
and 1:00 p.m. - 3:00 p.m.

More Contact Information

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