Last Updated: 2009-11-25

Reservations and Fees

Planning a wedding or family reunion? A softball tournament? Need a portable stage for your concert? All picnic shelters, garden areas, community centers, athletic fields and other facilities in the Department of Parks, Recreation and Community Facilities are available for your use.

Some permits may require a $15 processing fee. The amount for staff charges may be subject to change. There is an additional 10% charge for non-city residents.

To schedule an event at a park or interested in renting a stage contact: PRCF Scheduling Office at (804)646-0761, (804)646-0036 or (804)646-0037

For space at Pine Camp Arts & Community contact: Pine Camp Arts and Community Office at (804)646-3679.

For space at Hickory Hill Community Center contact: Hickory Hill Community Center Office at (804)646-7934, (804)646-0761 or (804)646-0036.

To reserve space or apply for a permit complete the Special Events Application.

Rental Rate Sheet excludes Pine Camp Rates - see rates below

Category or Facility Activity/Location or Sport Rental Fee Additional Charges & Notes
Athletic Activities, Adult Leagues & Tournaments Baseball $30 per game $25 Outdoor light fee, per field (as applicable)
Basketball $50 per hour (in gymnasium)
Football $30 per game
Lacrosse $30 per game
Rugby $30 per game
Soccer $30 per game
Softball $15 per hour, including practice
Softball Tournament $55 per field, per day
Tennis $35 per court, per weekday (eight-hour period or any fraction thereof)

$50 per court for nights and weekends (eight-hour period or any fraction thereof)
Tennis Camp $42 per session for youth
Volleyball Tournaments $30 per court, per day (outdoor)
Carillon in Byrd Park Meeting - 1 day (weekday) 4 hours or less - attended by 200 people or less $195 $40 per hour with a 4 hour minimum, operational fee (applicable to all events).
Also, a $75 move-in fee between the hours of 8 a.m. and 3 p.m.
Meeting - 1 day (weekday) 4 hours or less with more than 200 people in attendance $325
Piano Rental $50 per day
Wedding Receptions $1,300 per day $250 non-refundable deposit for damages to the building.

An additional $250 per 4 hours for the use of the grounds and steps with an interior rental.
City-Owned Equipment Showmobile/Stage II $625 Per day The rental fee does not include the delivery of equipment.

Users are responsible for pick-up, transportation of and return of any equipment.

Additionally, the user is responsible for staffing cost at an overtime rate.
Community Centers & Park Houses Meeting - open to the public (Civic Association rate) $25 per 2 hours $40 per staff person for setting up or preparing any room. **This fee does not apply to the Roundhouse at Byrd Park.**

Staffing (supervision and custodial cost will apply during non-operating hours.

And, the Belle Isle Environmental Education Center is $45 per day
Meeting - Private $130 per 4 hours $40 per staff person for setting up or preparing any room. **This fee does not apply to the Roundhouse at Byrd Park.**

Staffing (supervision and custodial cost will apply during non-operating hours.

In addition, the user is responsible for staffing costs at an overtime rate.

Any reservation made for a facility on an official City holiday shall pay an additional $275.

And, the Belle Isle Environmental Education Center is $45 per day
Piano Rental $50 per day
Reception/Party $250
Dogwood Dell Amphitheater in Byrd Park Simple Acess $850 per day $25 per hour with a 4 hour minimum, per staff person for all events.

The fee does not include access to equipment tunnel or dressing rooms.

NOTE: No admission fee shall be charged for performances or activities.
Full Access $1,150 per day
Hickory Hill Community Center Auditorium $325 per 4 hours or $675 for a full day Portions of Hickory Hill Community Center, equipment and services related thereto may be used with the approval of the department and payment of the rental fees.

Plus the actual cost of staffing the facility - computed at the overtime rate for personnel.

NOTE: Please call (804)646-7934, (804)646-0761 or (804)646-0036 to make reservations.
Breakout Rooms (Private Meetings) $125 for every 4 hours
Civic Association Meetings $25 for every 2 hours
Dining Area $250 for every 4 hours
Kitchen Facility $75 per event
Special Event on Grounds $650 per full day
Youth Events $600 Plus 3 off-duty officers required
Simple Ground Use $15 per hour
Ball Diamond $15
P/A System $25 per day
Round Tables $8.50
Set-up Fee $65
TV/VCR $25 per day
Parks & Park Houses Any function with food & with less than 50 people $250 per 4 hours Plus the actual cost of staffing the facility - computed at the overtime rate for personnel.
Commercial Use for Non-profit Organizations $25 per hour
Commercial Use for Profit Organizations $75 per hour
Events $650 per day for events with less than 300 people and for events with 301 plus.

$850 per day for organizations where grounds are being used to raise funds.
Picnic Shelters $55 per shelter
Reserved Use of Public Grounds $15 per hour
Wedding - Class I $200 per 4 hours for over 150 in attendance
Wedding - Class II $100 per 2 hours for 25 to 150 in attendance
Wedding - Class III $15 per hour for less than 25 in attendance
Pine Camp Arts & Community Center
Special Conditions for Rental of this Facility **The following special conditions apply to all rental agreements at Pine Camp**:

A $15 (non-refundable) Permit Processing Fee is charged.

A User Agreement or Other Special Contracts must be signed and fees paid prior to use.

No Alcohol is allowed without a special permit.

Security and technical staff, and special permits are to be provided by the renter.

The user may be held responsible for damages caused to the facility during their rental period.

In addition, staffing (supervision and custodial costs) will apply during non-operating hours at a rate of $22 per hour.

Additionally, the user is responsible for staffting costs at an overtime rate.

There is an additional 10% charge for non-city residents.

NOTE:
For more details and to reserve your space today, please contact the facilities manager at (804)646-3679.
Civic Group Meetings $25 per 2 hours **Additional charges may apply - See the notes under the community center section.**
Private Group Meeting $100 per 4 hours **Additional charges may apply - See the notes under the community center section.**
Group Functions $150 - up to 50 people
(4 hours)

$250 - up to 100 people
(4 hours)

$550 - up to 200 people for
(6 hours)		 See special conditions, notes and additional charges listed above.
Theater $375 for up to 5 hours

*$750 for over 5 hours		 *$110 Non-refundable deposit is required for the theater and must be paid 30-days in advance. The deposit will go toward the rental fee.

The seating capacity of the theater is 200.
Dance Studio $35 for every 2 hour session for rehersals For other events in the dance studio - see the rates for group functions listed above.

Some permits may require a $15 processing fee. The amount for staff charges may be subject to change. There is an additional 10% charge for non-city residents.

Special regulations on commercial use, public sales, consumption of alcoholic beverages, etc. apply. Call (804)646-0761, (804)646-0036 or (804)646-0037 for details and for rates on facilities or uses not listed above.

The Scheduling Office mailing address is:
808 W. Main St.
Richmond, VA 23220

Pine Camp Arts & Community Center mailing address is:
4901 Old Brook Rd.
Richmond, VA 23227

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